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Streamline Project Management

August 8, 2013

Written by

Jun Huh, Chief Technology Officer

One of the keys to successful project management is the ability to continually track each task that needs to be completed. By doing so, you know exactly which areas are progressing well – and which ones are progressing not so well – so you can prioritize, delegate, and make decisions as necessary.

One of the keys to successful project management is the ability to continually track each task that needs to be completed. 

By doing so, you know exactly which areas are progressing well – and which ones are progressing not so well – so you can prioritize, delegate, and make decisions as necessary.

In many ways, the project management tool that you use can either help or hinder your efforts. Whiteboards and sticky notes are too static and are not portable, while some digital solutions are too specialized and cumbersome to use. 

One of the keys to successful project management is the ability to continually track each task that needs to be completed. 

We believe that the ideal solution should provide you the information that you need, when you need it, while still being intuitive and easy to use. This is where Evernote and Mohiomap come in.

The process:

  1. In Evernote, create a new notebook for your project.
  2. Create one note for each task that needs to be completed. Tip: to keep track of deadlines, set a reminder for each task.
  3. Tag each task with any related important information. This could include what that task is about, who that task has been assigned to, the priority level of that task, etc.
  4. View the notebook in Mohiomap to gain valuable insight and information about your project.

The example project below refers to the redesign of a company website. The tasks have been tagged with the team member they have been assigned to (@Anthony@Peter, and/or@Rebecca) and their priority level ([high][medium][low], or [done]). Some tasks have also been tagged with their type, e.g. website content or research.

We're concentrating on the website redesign notebook

We can collapse and pin certain tags to place more focus on, say, the employees or the priority levels (for detailed descriptions of these features, see our Help page):

Pinning nodes ensures they no longer move on the map

Let's concentrate on Anthony

We've closed the contents of the nodes for the other team members so we can focus more

What information does Mohiomap show us?

  1. More tasks have been assigned to Anthony than any other team member. It might be best to delegate some of his tasks to the other team members – particularly Peter, who has only been assigned four tasks – to better balance out the workload.
  2. Half of Anthony's workload has no priority assigned this could result in confusion from Anthony about what to work on next
  3. The other half of his workload is high priority so it's probably a good idea to reassess and spread the high priority over to the other team members to make sure that work is done on time

For a project manager, this is all valuable information that you otherwise may not receive immediately from simple paper lists or static whiteboard diagrams. Mohiomap, on the other hand, provides you with this information in an easily understandable, mindmap-like interface.

To monitor the progress of the project, you could save the link of the graph as a bookmark in your web browser, then regularly revisit it over time. And because this is a live, interactive graph, you can make changes to it easily – for example, using our Tagging feature to assign tasks to different team members, or to mark tasks with the [done] tag.

Are you using Evernote already to keep track of your projects? Sign up for Mohiomap and gain more useful insights and information into your projects today!

About the author

Jun Huh, Chief Technology Officer

Jun leads our continually growing software engineering team and has many years of experience with the development of visualization software, in both commercial and in research enviroments.

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