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Use David Allens "Get Things Done" workflow with Mohiomap

November 13, 2013

Written by

Jun Huh, Chief Technology Officer

Getting Things Done (GTD) by David Allen is arguably the most popular time-management methodology currently practiced around the world. Its clear and sensible workflow is a boon for those looking to better control and organize their lives; however, here at Mohiomap, we would like to enhance the GTD workflow by incorporating the concept of visual thinking throughout the process.

Getting Things Done (GTD) by David Allen is arguably the most popular time-management methodology currently practiced around the world. Its clear and sensible workflow is a boon for those looking to better control and organize their lives; however, here at Mohiomap, we would like to enhance the GTD workflow by incorporating the concept of visual thinking throughout the process.

The following is a description of how to use Evernote and Mohiomap in a loosely-based GTD-style workflow:

1. Store

Firstly, collect and store all of your tasks into Evernote. Because of its breadth of features and support across a wide array of platforms, Evernote is the perfect tool for this step. Whether you’re at your laptop or using your smartphone, easy access to Evernote ensures that you can always keep track of your tasks and retrieve them whenever you want – without relying on fallible memory for information retrieval.

Create a single notebook in Evernote in which to store these new, ‘unprocessed’ tasks. It is important to create a single note for each task, rather than to store all of your tasks in a single note. This is for two reasons: firstly, it is easier to search for specific tasks when each is compartmentalized into its own single note; and secondly, the individual notes can be visualized easily in Mohiomap in the following step.

2. Organize

Now that you have a collection of tasks to complete, they must be sorted into different categories – ie. to group together tasks which share common traits. This will help you to identify which tasks need to be prioritized over others.

Categorization can be accomplished in Evernote thanks to the ability to assign multiple tags to individual notes. However, we recommend doing the tagging in Mohiomap using our ‘Tagging’ Actionable Feature

The method of tagging your tasks is ultimately up to you – as long as they are tagged in a manner which provides them some semblance of order and importance. For instance, you could tag them by the upcoming day of the week on which they are due:

Or you could tag your tasks according to the different areas of your life in which they reside:

If you prefer something more straightforward, then you may find a simple low/medium/high priority tagging system suitable:

You could even use a combination of multiple tags:

3. Do

After organizing your tasks into different tags, it is now much easier to see which tasks require more immediate attention than others. Use Mohiomap throughout the week to visualize your tasks in this manner – you can hover over any task and click on the Show Preview icon to display its full contents – and when the task is complete, you can use our ‘Tagging’ Actionable Feature again to assign it a new tag to indicate its new status, eg. ‘done’ or ‘complete’.

We hope that this guide has helped in introducing a more visual way of managing your time and productivity. Email us at hello@moh.io to share your experiences of applying Mohiomap in a GTD workflow!

About the author

Jun Huh, Chief Technology Officer

Jun leads our continually growing software engineering team and has many years of experience with the development of visualization software, in both commercial and in research enviroments.

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